KC Batch Find & Replace for Word is a focused Microsoft Word tool that replaces the same text across multiple documents in a selected folder.
From Microsoft Word, you can:
- select a folder with Word documents;
- enter the text to find;
- enter the replacement text;
- choose whether to include subfolders;
- review a final processing report.
The tool processes the documents sequentially and saves the changes automatically.
Simple example
You can replace:
Old Client Ltd.
with:
New Client Ltd.
across many Word files in a folder.
This tool is useful for anyone who regularly maintains folders of Word documents containing repeated information.
Typical users:
- virtual assistants and document-formatting specialists;
- office and administrative teams;
- editors, proofreaders, translators, and authors;
- legal professionals and small law offices;
- accountants and payroll or document teams;
- people who maintain many Word templates or recurring client documents.
It is especially useful when old information must be replaced consistently across a folder of files, for example:
- old client name;
- old company name;
- old address;
- old date;
- old email or phone number;
- old clause or repeated phrase.
Not intended for scenarios where documents are heavily protected or locked for editing. In such cases, some files may be skipped and reported as problematic.
This is a focused Word find-and-replace tool. It is intentionally simple.
It is not:
- a document automation platform;
- a legal document generator;
- an AI writing tool;
- a contract review tool;
- a cloud document processing service;
- a replacement for professional review of the final documents.
The tool does not understand legal meaning, grammar, or context. It finds matching text and replaces it with the replacement text you provide.
The full instructions are included in the download package in:
INSTALL_EN.txt
An online safety page is also available here: Installation and Safety Notes for KC Batch Find & Replace for Word.
Installation overview:
- Download and extract the ZIP package.
- Open either KC_Batch_Find_Replace_for_Word.docm or KC_Batch_Find_Replace_for_Word.dotm in Microsoft Word.
- If Word shows a yellow bar, click Enable Editing.
- If Word shows a second yellow bar, click Enable Content to allow macros.
- If the Developer tab is not visible, go to File → Options → Customize Ribbon, check Developer, then click OK.
- Use the built-in Run macro button inside the tool file.
- If needed, double-click the button.
- If the button does not work, use Developer → Macros → BatchFindReplaceInFolder.
Macro security note: Microsoft Word may ask you to enable macros. Only enable macros in files that you intentionally downloaded from a source you trust.
- Open KC_Batch_Find_Replace_for_Word.docm or KC_Batch_Find_Replace_for_Word.dotm in Microsoft Word.
- If needed, enable editing and enable content.
- Use the built-in Run macro button inside the file.
- If needed, double-click the button.
- If the button does not work, go to Developer → Macros.
- Select BatchFindReplaceInFolder.
- Click Run.
- Select the folder containing your Word documents.
- Enter the Find text.
- Enter the Replace text.
- Choose whether to include subfolders.
- Wait for processing to finish.
- Review the final report and check the changed documents.
Recommendation: before running a bulk replacement, create a backup copy of your folder. Make sure the documents are closed and not read-only.
The English package is delivered as:
KC-Batch-Find-Replace-for-Word_EN.zip
It includes:
- KC_Batch_Find_Replace_for_Word.docm - ready-to-use macro-enabled Word document;
- KC_Batch_Find_Replace_for_Word.dotm - ready-to-use macro-enabled Word template;
- README_FIRST.txt - quick start notes;
- README_EN.md - product overview and usage notes;
- INSTALL_EN.txt - installation and first-run instructions;
- LICENSE_EN.txt - single-user license for one computer;
- CHANGELOG_EN.txt - product change log;
- Preview.png - visual preview / screenshot of the tool;
- Sample Documents/ - sample Word documents for testing and learning.
The package is English-only, but the tool can process Word documents written in any language, as long as the text you type in the Find and Replace fields matches the text in the documents.
License
The license is a single-user license for one computer.
Resale, public posting, sharing, or redistribution of the code or package, in part or in full, is not permitted.
Delivery
After purchase, the customer receives access to the download link for the product package.
- The ZIP file is not sent by email.
- The download link is intended to remain available for the lifetime of the purchased product version.
- You are also advised to download and keep your own backup copy of the ZIP package after purchase.
Support / refund window
The purchase includes basic email assistance with the first installation and launch.
Support / refund window: 7 days for installation or functionality problems if the tool does not work as described.
You are strongly advised to work on copies or to create a backup first.
Does it upload my documents?
No. The tool runs inside Microsoft Word on your Windows computer. Your documents are not uploaded to this website and are not sent to a cloud service.
Does it work with Google Docs?
No. This product is for Microsoft Word desktop on Windows.
Does it work with .DOC and .DOCX files?
Yes. The tool is designed to process Word documents in .DOC and .DOCX formats.
Does it support Cyrillic and other languages?
Yes. The tool can process Word documents written in any language, as long as the text you type in the Find and Replace fields matches the text in the documents.
Can I test it before using it on real files?
Yes. The package includes a Sample Documents folder. Use it for your first tests and training. After that, test on copies of your own documents before using the tool on real working folders.
Why does Microsoft Word ask about macros?
Macros are powerful tools inside Microsoft Word. This product works as a VBA macro, so Word may ask you to allow macros. Only enable macros in files that you intentionally downloaded from a source you trust.
Can I undo the replacements?
Batch replacement changes and saves documents. Always work on copies or make a backup folder before processing important files.
Should I make a backup?
Yes. This is strongly recommended before every batch replacement.
Do I need the Developer tab?
Only if you want to use the manual fallback path. If the built-in Run macro button works for you, that is enough. If Developer is missing, go to File → Options → Customize Ribbon, check Developer, then click OK.
Why does the Run macro button need a double-click?
In Word, this type of built-in macro button is triggered with a double-click rather than a normal single click.
Can it replace several different terms at once?
The current product is designed for one find-and-replace operation at a time. Additional workflow options can be discussed separately if needed.
What happens if a document is read-only, open, or password-protected?
It may be skipped and reported as problematic in the final report.
Does it work on Mac?
The current package is for Microsoft Word desktop on Windows only.
Does it work on Linux, LibreOffice, or OpenOffice?
No. This product is a Microsoft Word VBA tool for Windows. LibreOffice/OpenOffice/ODT workflows would require a separate tool.
Does it work in Word Online or on mobile devices?
No. Word Online and mobile apps do not run VBA macros.
Can I use it in a law office or with confidential documents?
The tool runs locally and does not upload documents. However, you are responsible for your documents, backups, confidentiality rules, and final review. The tool does not provide legal advice and does not validate legal content.
Where are the installation and safety notes?
You can read them here: Installation and Safety Notes for KC Batch Find & Replace for Word.
Do you offer customization?
Small custom adaptations may be discussed separately, depending on the workflow.
