KC Batch Find & Replace for Word

Installation and Safety Notes

This page explains how to open, enable, and use KC Batch Find & Replace for Word safely.

Please read this before running batch find and replace on real Microsoft Word documents.

KC Batch Find & Replace for Word is a small tool for Microsoft Word desktop on Windows. It helps you replace the same text across multiple Word files in a selected folder.

The tool is designed for practical document maintenance tasks such as replacing an old client name, company name, address, date, clause, email address, phone number, website, or repeated phrase in many Word documents.

Before you begin

Please check these requirements before using the tool:

• You need Microsoft Word desktop on Windows.
• The current package is intended for .DOC and .DOCX files.
• The tool is not intended for Word Online, Google Docs, LibreOffice, mobile Word apps, or macOS.
• You should be comfortable enabling a Microsoft Word macro that you intentionally downloaded from the official product package.
• You should always test the tool before using it on important documents.

What is inside the package

The English product package includes ready-to-use Word files. You do not need to copy and paste VBA code manually.

• KC_Batch_Find_Replace_for_Word.docm - ready-to-use macro-enabled Word document
• KC_Batch_Find_Replace_for_Word.dotm - ready-to-use macro-enabled Word template
• README_FIRST.txt - quick start notes
• README_EN.md - product overview and usage notes
• INSTALL_EN.txt - installation and first-run instructions
• LICENSE_EN.txt - single-user license for one computer
• CHANGELOG_EN.txt - product change log
• Preview.png - visual preview / screenshot of the tool
• Sample Documents/ - sample Word documents for testing and learning

Why Microsoft Word shows yellow warnings

KC Batch Find & Replace for Word works as a Word macro. A macro is a small set of instructions that Microsoft Word can run to automate repetitive tasks.

Because macros can make changes inside documents, Microsoft Word may show security warnings before allowing them to run. This is normal. You should only enable and run a macro when you know where it came from and why you are using it.

How to open the tool

1. Download the official ZIP package after purchase.
2. Extract the ZIP package to a folder on your computer.
3. Open either KC_Batch_Find_Replace_for_Word.docm or KC_Batch_Find_Replace_for_Word.dotm in Microsoft Word.
4. If Word shows a yellow bar, click Enable Editing.
5. If Word shows a second yellow bar, click Enable Content.

After that, the tool file should be ready to use.

How to run the macro

1. Open KC_Batch_Find_Replace_for_Word.docm or KC_Batch_Find_Replace_for_Word.dotm in Microsoft Word.
2. If needed, enable editing and enable content.
3. Use the built-in Run macro button inside the file.
4. If needed, double-click the button.
5. If the button does not work, use the manual fallback path: Developer → Macros → BatchFindReplaceInFolder.

If you do not see the Developer tab

1. Open Microsoft Word.
2. Go to File → Options.
3. Open Customize Ribbon.
4. On the right side, find the checkbox Developer.
5. Check Developer.
6. Click OK.

The Developer tab should now appear in the Word ribbon.

Short first-run video

This short video shows the basic workflow: opening the Word tool, enabling content if Word asks, running the macro and testing the replacement on documents.

Use the video together with the written safety notes below. Always test on copies first.

First test with Sample Documents/

The product package includes a Sample Documents/ folder. Use it for your first test.

A typical first test is to replace:

Old Client Ltd.

with:

New Client Ltd.

This helps you see how the tool works without risking real files.

Before using it on real documents

Before running batch replacement on your own documents, follow these safety rules:

• Create a backup of the original folder.
• Work on a copy of the documents, not on the only original files.
• Check the exact spelling, spacing, punctuation, and capitalization of the text you want to replace.
• Run a small test first.
• Open and review the changed documents after processing.

What the tool does not check

KC Batch Find & Replace for Word performs text replacement. It does not understand the legal, editorial, business, or technical meaning of the text.

This means:

• it does not give legal advice;
• it does not validate contracts or clauses;
• it does not decide whether a replacement is appropriate in context;
• it does not proofread the final documents;
• it does not replace human review.

After batch replacement, you are responsible for reviewing the final documents before sending, signing, publishing, printing, or relying on them.

Download, support and refund window

After purchase, you receive access to the download link for the product package. The download access is intended to remain available for the lifetime of the purchased product version.

Support for installation or workability problems is available for 7 days after purchase. If the tool does not install or does not work as described, please contact support within this 7-day window.

Because this is a digital product, refund requests are handled only for installation or workability problems reported within the 7-day support/refund window.

FAQ

Is this a cloud service?

No. The tool runs locally inside Microsoft Word on your Windows computer. It does not upload your documents to this website or to an external server.

Does the tool send my documents anywhere?

No. The replacement process is local. Your Word documents stay on your computer.

Can I use it with Word Online or Google Docs?

No. The current package is for Microsoft Word desktop on Windows. It is not for Word Online, Google Docs, LibreOffice, mobile Word apps, or macOS.

Should I enable macros in every Word document?

No. You should not enable unknown macros. Only run the macro from the official product package that you intentionally downloaded after purchase.

Can I run the tool directly on my real documents?

You should first test it with the included sample documents. For real work, always use a copied folder and keep the original documents unchanged as a backup.

Does the tool understand context?

No. It finds and replaces matching text. It does not understand legal, editorial, or business context. You should review the final documents after processing.

Do I need the Developer tab?

Only if you want to use the manual fallback path. If the built-in Run macro button works for you, that is enough. If Developer is missing, go to File → Options → Customize Ribbon, check Developer, then click OK.

Why does the Run macro button need a double-click?

In Word, this type of built-in macro button may be triggered with a double-click rather than a normal single click.

Product page

For product details, package contents, license information and purchase access, visit the main product page:

Support, license, refund and privacy

For support contact, single-user license notes, refund window and privacy/local processing information, read: Support, License, Refund and Privacy Notes for KC Batch Find & Replace for Word.